CDAO Defense & Security
SPONSOR PORTAL
JOIN US SEPTEMBER 22-23, 2026
LE MERIDIEN WASHINGTON, D.C.
Welcome to your sponsor portal — your one-stop shop for everything you need in relation to the event, including:
Environmentally Friendly Event
🌳 Corinium will be working to ensure our events are as environmentally friendly as possible. We are aiming to reduce overall waste on-site at events over the coming years. We will be working closely with the venues to do our part for the environment and ask that our sponsors do the same.
Please consider your stand set up, items and merchandise on-site at events and where possible opt for the more environmentally friendly option e.g. re-use your banners/signage, use digital options rather than print where possible, and use less plastic merchandise etc. 🌳
How to contact us
As always, if you have any questions at all please reach out to the team.
Operations (your main contact)
Crystal Gomez
crystal.gomez@coriniumgroup.com
Sponsorship
Christos Hatzakis
christos.hatzakis@coriniumgroup.com
Marketing
Madison Holmes
madison.holmes@coriniumgroup.com
Production
Linda Lastovych
linda.lastovych@coriniumgroup.com
Important Dates
Meeting key deadlines is critical to the success of your team and the overall event. These dates ensure smooth coordination across operations, marketing, production, and logistics. Missing them can lead to delays, missed opportunities, or complications onsite. Please review and prioritize all important dates to help us deliver a seamless and successful experience for everyone involved.
ASAP
Company Overview & High-Resolution Logo
Please email marketing your Company Overview (150–200 words) along with a high-resolution logo. Accepted formats include AI, EPS, or PDF for print, and JPG or PNG for digital use.
Wish List
Priority list of accounts/ companies for audience acquisition (can be sent in Excel, Word or by email)
September 8th, 2026
Delegate List Release
The delegate list will only be shared with sponsors once full sponsorship payment has been received by Corinium. Timely payment is essential to ensure access to this valuable information.
September 15th, 2026
AV
To request a power drop or any audio-visual equipment for your stand, such as a monitor, please submit your order via link.
Click HERE to be redirected to the order page.
Please note that you do not need to purchase Wi-Fi for your teams. All orders must be submitted by September 15, 2026.
Search Event: CDAO Government with Defense & Security
September 16th, 2026
Registering Team Passes
Seat Drop Confirmation (only applicable if in your contract)
We’ll confirm the timing of your seat-drop in advance. Please bring 250 copies with you to the event or arrange for them to be shipped to arrive on time.
Shipping Instructions
Once your shipment has been dispatched, kindly forward the tracking number(s) to Crystal Gomez. For additional details, please refer to the [shipping information link].
Sponsor Pre-Event Webinar hosted by Corinium via teams.
If you need a calendar invite sent, please contact Crystal Gomez directly.
In your sponsorship contract you will have been allocated a specific number of passes for the event. Please remember these should only be used by individuals within your organization with specific industry knowledge relevant to the event. We ask that you understand that we cannot allow any more people onsite than you have been allocated in your contract to ensure we maintain a strong ratio of delegates to sponsors at the event.
Staff will need to register prior to the event to ensure their badge is available at registration. Please note all attendees, including staff, will not be allowed on site without being properly registered.
Le Méridien
Le Méridien
1177 15th Street NW,
Washington, DC 20005
Getting here
Travel to Washington D.C.
By Air:
From Ronald Reagan Washington National Airport (DCA):
Approx. 15–20 minutes by car
Accessible via the Washington Metro Blue or Yellow lines to downtown stations
From Washington Dulles International Airport (IAD):
Approx. 40–50 minutes by car
Silver Line Metro service into downtown Washington, D.C.
By Rail:
Amtrak:
Arrives at Union Station
Approx. 10–15 minutes by taxi or rideshare to the hotel
By Metro:
Nearest stations:
McPherson Square Station (Blue, Orange & Silver Lines) – approx. 5-minute walk
Farragut North Station (Red Line) – approx. 6-minute walk
Farragut West Station (Blue, Orange & Silver Lines) – approx. 6-minute walk
All stations are part of the Washington Metro networks.
AV
If you require a screen or power for your booth, please order through the form below, before September 15, 2026.
If you require electrical power at your booth, please note that power is not included with your exhibition package. To have electricity available at your booth, you will need to order a power drop.
Search Event: CDAO Government with Defense & Security
Your exhibition package
As per your Sponsorship Agreement, Corinium will provide you with:
• 8' wide x 8' deep floor space
• One skirted table
• Two chairs
IMPORTANT TO NOTE:
If you have decided to build a custom stand or are using an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.
Limited onsite storage facilities are available for packing materials, boxes, etc. We suggest exhibitors keep packing material to a minimum.
It is a legal requirement that every piece of electrical equipment that is brought on-site must be tested and tagged in accordance with Health and Safety Regulations, prior to use. This applies to all contractors working on-site as well as exhibitors who bring in electrical leads and appliances for their stands during exhibitions. Please ensure all your electrical equipment is tested and tagged prior to the conference in compliance with the law.
Setup: Monday, September 21, 2026
Exhibitors may access their booths for setup between 6:00 PM - 7:30 AM.
Anyone who can’t make set-up can access the exhibition room from 6:30 AM - 7:30 AM on September 22nd, 2026. All stands must be fully set up and ready by 7:30 AM for the arrival of conference delegates.
Day 1: Event Timings - Tuesday, September 22, 2026
Drinks reception: 6:00 pm - 7:00 PM
Day 2: Event Timings - Wednesday, September 23, 2026
End of Conference: 5:00 PM
Teardown: Wednesday, September 23, 2026
All exhibitors must vacate their booths by 6:00 PM.
Please note: Exhibitors are responsible for both the setup and breakdown of their own booths.
30 Second Ad Information
(If specified in your contract)
Please click the link below to access a PDF copy of the 30 Second AD information.
Seat Drop Information
(If specified in your contract)
Please click the link below to access a PDF copy of the seat drop instructions.
Security
There will be 24-hour venue security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to persons or property. It’s our advice to take anything of value with you when you leave for the night.
Delivery instructions
Please download your delivery labels here and view other relevant information about delivery and/or venue details.
Please make your own arrangements to courier your materials to and from the venue. We strongly suggest that you check on the arrival of your materials BEFORE you arrive at the venue.
Please courier your materials to arrive ON and NOT BEFORE September 17th, 2026. (3 business days before the event). The delivery label above must be attached to ALL ITEMS you are sending to the venue for your exhibition stand (banners, boxes, etc). Please be aware that any deliveries that are not clearly labelled using the below label have a high chance of going missing.
Please note, it is the sponsor’s responsibility to advise the venue contact of the date of delivery, approximate time, specified description and the number of items. It is also the sponsor’s responsibility to organize the pick-up and return of goods back to their organization.
If you are leaving boxes, banners, etc. for a courier pick-up after the conference, please ensure that all items are clearly labelled and that a Corinium member of staff or venue staff have been informed.
If you are speaking at the event, or registering speakers on behalf of your company, you must complete this speaker registration form to join us.
Speaker Requirements
Our event producer will liaise with you to help your session be as successful as possible.
Your presentation slides
You will also need to supply us with their presentation and can use any presentation program you like, however PowerPoint is preferred. The format of the presentation must be ratio 16:9 (standard size).
Presentations post-event
We will be sharing a copy of your presentation slides with attendees one week after the event. If you wish to submit a revised version of your presentation for distribution, please ensure that we receive this within two business days of the event. If you miss this deadline, your presentation may not be included in our post-event presentation email.
Our marketing team works closely with our sponsors to help promote their involvement and ensure they get the most value from participating in the event. Our event marketer will be in touch shortly to provide your onboarding materials and discuss opportunities to showcase your participation across our event marketing channels.
If our marketing department have not already been in contact with your marketing pack, please let us know. If applicable, please forward the relevant contact details for PR and Marketing support within your organization so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:
Madison Holmes
madison.holmes@coriniumgroup.com
Discount codes
You should receive a discount code from our marketing department. In addition to the conference pass allocation in your sponsorship agreement you can also offer this discount code to your clients and prospects. This will entitle them to receive a discount on their conference pass.
If you are yet to receive your discount code, please let us know and we will forward this onto you.
Wishlist
Please submit up to 50 individuals or organizations that you would like to see in attendance at the event, and we will endeavor to get as many of those requested onsite. Deadline to submit your wishlist is four weeks prior to the event to ensure we have enough lead time.
Amplify Your Presence
Ready to spread the word? Simply click “Start Sharing” to access your event banners and start posting across your channels. Choose the assets you’d like to share, customize your message if you’d like, and post away, it’s that easy!
Help us build momentum for the event and make sure your network knows where the industry is coming together.
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Below is further information you can view or download regarding your Entegy Events Lead capture app.
We will provide access to the Entegy Events app for sponsor lead generation. This app can be used on the mobile device or tablet of your choice.
Login details will be emailed to all registered team members 24 hours prior to the event. This email will come from Corinium.
You will be able to use the app to scan attendee name badges onsite and instantly capture their contact details. There is no limit to the number of team members you can add to your company’s lead-capture account and both individual users and the full team can export leads at any time. You can also add qualifying questions directly within the app, making it easy to tailor and streamline your lead-collection process.
We’ve set up a quick help page to assist with logging in and using the app:
The app can be downloaded from the App Store or GooglePlay using the links below.
Important: When prompted, please allow camera access to enable QR code scanning.
The Entegy Events app is complimentary for this event; no additional payment is required.
We look forward to working with you on the event. If you have a question regarding the sponsorship info above, please email crystal.gomez@coriniumgroup.com