Venue and Accommodation Information

Venue

Yours Truly DC Hotel
1143 New Hampshire Ave NW
Washington
DC 20037
United States

Travel

Yours Truly DC Hotel is located on New Hampshire Ave NW near the following metro station: Foggy Bottom-GWU

Parking
Hotel parking is available at a discounted rate of $49.

Accommodation Details

Please use the booking link here to reserve your team’s accommodation at the Yours Truly DC at the discounted group rate of $319.00 per night (excluding taxes and fees). The cutoff date for accommodation bookings is August 19.  

Event Checklist

Exhibition Details

YOUR EXHIBITION PACKAGE

As per your Sponsorship Agreement, Corinium will provide you with the following:

- 8' wide 8' deep Floor Space

- 1 x table (approx. 6ft). We advise bringing your own table cloth.

- 2 x chairs

- Access to Wi-Fi

You can erect pop-up banners, backdrops, display screens, etc. provided you do not exceed your allocated space and/or 2.5m in height. 

If you have decided to use an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.

There is limited onsite storage available for packing materials, boxes, etc.  It is suggested that exhibitors keep packing materials to a minimum.

Important Note:

Power is not included as part of your stand space. Details on how to order a power drop can be found below in the AV SUPPLIER section.

Every piece of electrical equipment that is brought on-site must be PAT tested 

EXHIBITION SET-UP / BREAKDOWN TIMES

Set-up - September 15: The exhibition area will be open from 4:00pm - 6:00pm for set up. We request that you are completely set up for attendee registration at 8:00am on September 16.

Break-down - September 17: Exhibitors can breakdown their stand from 3:30pm on September 17 (after mid-afternoon break) and need to vacate the space by 5pm.

Please note, exhibitors are responsible for setting up and breaking down their own booth.

AV SUPPLIER

Should you wish to book any power/AV (such as a monitor) please complete this form.

ENVIRONMENTALLY FRIENDLY EVENTS

Corinium are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same. 
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.

SECURITY

The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors do not leave valuables unattended at any point during the event and that they take anything of value with them when they leave their stand for the night.

Please ensure you make your own arrangements to courier your materials to and from the venue.  We strongly suggested that you check on the delivery of your materials BEFORE you arrive at the venue.

Please courier materials to arrive from and not before September 15 (2 business days before the event). All deliveries must be dropped off between 9am and 5pm. 

Any items you ship to send should be clearly labelled. Please use the shipping label on the link above. 

LABELS MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBITION STAND (BANNERS, BOXES, ETC). Please be aware that deliveries that are not clearly labelled have a high chance of going missing.

Please note: It is the sponsor's responsibility to organize the collection of goods post-event and return shipping. 

If you are leaving boxes, banners, etc. for courier collection after the event, please ensure that all items are clearly labelled and that a Corinium team member or venue staff has been informed.

Staff and Registration Details

In your sponsorship contract you will have been allocated a specific number of onsite passes for the event.  Please remember these should be used by individuals within your organization with specific industry knowledge relevant to the event.  

You will need to register your team passes prior to the event and by September 2 to ensure that your team's badges are available for collection at the event registration.

In order to register your passes, please see the registration buttons above and enter the details requested.

EVENT TIMINGS

SEPTEMBER 16

SEPTEMBER 17

The break times of the conference will be the peak traffic times for the exhibition area. Please refer to this link for the current program. (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.

Marketing Details

If our marketing department have not already been in contact with your marketing pack, please let us know.

If applicable, please forward the relevant contact details for PR and Marketing support within your organization so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:

Austin Spintman
Marketing Manager 
austin.spintman@coriniumgroup.com

WISH LIST: Please submit up to 50 individuals or organizations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.